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Promotion Package Preparation (P³) Groups

Are you a current Associate Professor, Lecturer, or Senior Lecturer planning or considering going up for promotion this year? AdvanceRIT is facilitating the formation of peer mentoring groups for faculty who will be preparing their materials for promotion review over the next several months. These clusters of people are referred to as Promotion Package Preparation Groups, or simply P3 Groups.

The P³ Group concept was piloted in 2016 with a group of women faculty from five different colleges (COS, KGCOE, CAST, GCCIS, and NTID). Out of this group, six submitted their proposal packages and all were promoted to full professor. Based on the positive feedback from participants in the pilot, we have broadened the effort and we now coordinate the formation of P³ Groups for ALL interested faculty seeking promotion to full Professor, Senior or Principal Lecturer. Those who are considering or planning to submit for promotion are encouraged to attend a panel session on April 6, 2018 called Faculty Promotion: Strategies for Presenting a Strong Case Workshop: A Discussion with the Provost and Senior Leaders, see below for more details.

If you are interested in joining a P3 Group, please complete a brief survey at here by 2 April to indicate your interest . The P3 Groups will be formed by self-selection and preference. AdvanceRIT will provide a group mentor upon request to answer questions as they arise and offer insights/advice (this person would ideally be a “thought partner” who has been through the promotion process recently). Interested P3 Group participants who complete the survey will be contacted the week of 2 April with names of others interested in joining a group based on promotion level sought.

Three events will support the P3 Groups this year and participation is encouraged. These events are open to all interested faculty:

    1. Faculty Promotion: Strategies for Presenting a Strong Case Workshop: A Discussion with the Provost and Senior Leaders, Friday 4/6/2018, 2-4 p.m., LOW-1105/1110, register here
    2. Faculty Promotion: University & College Promotion Policies, Friday 4/20/2018, 2:00-4:00 p.m., LOW-1225/1235 , register here
    3. Faculty Promotion: External Letters and Research Statements, Friday 5/4/2018, 2:00-4:00 p.m., LOW-1215, register here

 

Session Details:

Faculty Promotion: Strategies for Presenting a Strong Case Workshop: A Discussion with the Provost and Senior Leaders
Date: Friday, April 6, 2018
Time: 2-4 p.m.
Location: LOW-1105/1110
Register

Intended audience: This workshop is for all full-time faculty who want to submit a strong package for promotion OR are planning to do so in the near future. Tenured faculty seeking promotion to full professor and non-tenure track faculty seeking promotion to Senior or Principal Lecturer are invited to attend.

Panelists for this session include Jeremy Haefner, Provost; Doreen Edwards, Dean of KGCOE; Anne Haake, Dean of GCCIS; Sophia Maggelakis, Dean of COS; Twyla Cummings, Dean of Graduate Education; and Danielle Smith, Professor of Sociology & Honors Program Director . Questions provided to the panelists prior to the event included:

    • Can you give an example of a strategy someone used in making their case for promotion that you thought was particularly successful?
    • Can you share what you think are common mistakes that candidates make in preparing their package?
    • If your time since last promotion has involved both mostly-administrative time and teaching/research time – do you have suggestions on packaging our narrative to address needs of promotion guidelines?
    • Are there ever quotas or limits placed on the number of faculty who can be promoted in any given year?

Past participant feedback from this event included the statement: “This was a great panel, very helpful”. More than 90% of survey respondents strongly agreed that attending this session was a valuable use of their time, that the panelists were knowledgeable about the topic, and that the session was relevant to the recruitment, retention and advancement of a diverse faculty. All agreed that attending the session helped with identifying strategies for making a compelling case for promotion.

P&T SMARTS, AdvanceRIT and CREW continue to actively support non-tenure-track, tenure-track, and tenured faculty to develop successful careers by offering a series of workshops crafted to provide information, skills, and strategies they may need for career navigation.

Faculty Promotion: University & College Promotion Policies
Date: Friday, April 20, 2018
Time: 2:00-4:00 p.m.
Location: LOW-1225/1235
Register

Intended audience: This workshop is for all full-time faculty who want to submit a strong package for promotion OR are planning to do so in the near future.

What’s required? What’s the timeline? Tips, e.g. list what you did/accomplished in scholarship, in service - highlight leadership activities, in teaching - describe how you provided learning opportunities for students outside of the classroom, etc.

Pre-session Homework: Bring the university policy AND *your* college policy on promotion to professor.

Facilitators: Members of the AdvanceRIT Leadership Team and newly promoted faculty

Faculty Promotion: External Letters and Research Statements
Date: Friday, May 4,2018
Time: 2:00-4:00 p.m.
Location: LOW-1215
Register

Intended audience: This workshop is for all full-time faculty who want to submit a strong package for promotion OR are planning to do so in the near future.

How to best prepare materials for external reviewers and identify potential reviewers? Get a copy of a colleague’s promotion package (or a portion, such as their research statement). We will not share these with each other. We can discuss what we learned from reviewing someone else’s statement:

    • How well did they sell their work?
    • Were there interesting strategies/formatting used?
    • Were there things you thought could have been done better?

Contact at least one potential external reviewer (some of you have already had to complete this!). We will share strategies for selecting the reviewers and our experience with the process. Did they say yes? What does the university policy say regarding external letters? Bring with you information from your college policy.

Pre-session Homework: Identify what you want external reviewers to write about – are there specific areas that would be best addressed by different people? Bring an exemplar promotion package from a colleague who was recently promoted. Also, bring the university policy AND *your* college policy on promotion to professor.

Facilitators: Members of the AdvanceRIT Leadership Team and newly promoted faculty

 

Additional Resources

P Cubed Description and Evaluation

Mentoring Relationship Handout

Needs Worksheet

Faculty Tenure and Promotion Norms and Procedures

Policies of Faculty Rank and Promotion